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Accounting Coordinator


Position: Accounting Coordinator
Location: Toronto, Ontario
Date of Posting: March 30, 2023
Preferred Job Start Date: Immediate
Application Deadline: This posting will remain open until the position is filled.
For almost 40 years, Crow’s Theatre has been a leading force in the Canadian theatre landscape, recognized for provocative and award-winning new theatre work that premiere in Toronto often followed by national and international tours. Crow’s Theatre is distinguished as a preeminent cultural destination for its far-reaching imagination, ideas, exchange, diversity, and grassroots belief that the arts are essential to healthy and thriving communities.
Led by Artistic and General Director, Chris Abraham and Executive Director Sherrie Johnson, Crow’s Theatre is located at the corner of Carlaw Avenue and Dundas Street East in Toronto’s east end. Our home at Streetcar Crowsnest is comprised of four venues for dynamic cultural and community programming: the Guloien Theatre (200 seats); Studio Theatre (90); the Nada Ristich Studio Gallery (80); the full-service Lobby Bar; as well as an onsite restaurant which can accommodate 60 seated indoors and 75 on the outdoor patio.  
Crow’s Theatre is an equal opportunity employer, dedicated to a policy of non- discrimination in employment on any basis including race, creed, color, age, sex, religion, or national origin.  Crow’s Theatre is committed to building a more diverse workplace and encourage all qualified applicants to apply.
The Accounting Coordinator, a full-time salaried position, is a new role at Crow’s Theatre.  Reporting to the Finance Manager, the Accounting Coordinator is responsible for accurate and timely processing of payroll, accounts payable, accounts receivable and reconciling deferred revenue and subledger accounts.  This position will also assist with the annual year-end external audit.  We are looking for a skilled individual who will approach the position with integrity, attention to detail and consistency.
The Accounting Coordinator responsibilities include:
  • Enter, balance, and process the weekly and bi-weekly payrolls ensuring accuracy, timeliness, completeness and adherence to employment standards, union agreements and internal policies.
  • Prepare, reconcile, and submit all payroll related government and union remittances.
  • Reconcile and maintain payroll expense and accrual GL accounts on a regular basis.
  • Responsible for the distribution of all pay statements, ROEs, T4s, T4As and forms as required.
  • Maintain all payroll files and filing systems.
Accounts Payable:
  • Receive, process, verify, enter expense invoices, and complete payments.
  • Ensure accuracy of expenses posted to accounts and shows.
  • Pay vendors by scheduling and preparing payments, and resolving invoice, or payment discrepancies and documentation.
  • Pay out of pocket expense claims by receiving and verifying expense reports and requests for petty cash advances. Reconciling, and preparing payment on a bi-weekly basis.
  • Record credit card expenses and reconcile.
  • Reconcile accounts payable sub-ledger.
  • Submit GST/HST tax return to the Canada Revenue Agency on a quarterly basis
  • Record and reconcile prepaid expenses.
  • Verifies vendor accounts by reconciling statements and related transactions.
  • Maintain historical records by filing documents.
  • Maintain an electronic database of all receipts for each organizational expense.
Accounts Receivable:
  • Perform cash bank deposits; reconcile credit card deposits with POS and online sales.
  • Ensure timely and accurate accounting for Box office, Bar and Theatre Production settlements and reconcile.
  • Record and reconcile daily entries in accounting system to Theatre Manager subledger.
  • Record and reconcile deferred revenue entries.
  • Maintain all other financial records in QuickBooks and prepare other reports as needed for program
  • Assist with annual external audit, providing required backup documentation and maintaining schedules.
  • Superior knowledge of QuickBooks Online including payroll module
  • A minimum of 3 years’ accounting experience
  • Previous experience working with CRMs would be considered an asset
  • Previous experience with CRA submissions, including HST and payroll remittance
  • Good time management with the ability to juggle multiple tasks and deadlines, and prioritize with minimal direction
  • Strong judgement skills and absolute discretion with confidential and sensitive information
  • University degree or College Diploma in Accounting, Commerce, Business Administration (specializing in accounting)
  • Strong analytical skills with experience in general ledger accounts reconciliation
  • Proficiency in Microsoft Office applications (Excel, Word, Teams, SharePoint)
  • Preference will be given to Certified Accounting Coordinator (CB) or Chartered Professional Accountant (CPA)
This is a permanent full-time employment position with a salary commensurate with experience. The position includes participation in Crow’s extended health benefits package and pension plan. Standard 40 hours per week.  Perform weekly duties in a regular office environment with some flexibility for remote working. Salary Range:  $55,000 – $60,000
For up-to-date information on our public vaccination policy and mask mandate please visit our website.
To apply, please email your detailed resume and a cover letter, in PDF form, to hiring@crowstheatre.com. Refer to “Accounting Coordinator” in subject line.
The deadline to apply is OPEN. Interviews shall be conducted as soon as a qualified candidate applies and is selected. Applications will continue to be accepted until the position is filled. Thank you to all applicants; only those selected for interviews will be contacted.
Crow’s Theatre is an equal opportunity employer. We are committed to an inclusive and barrier-free recruitment, selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodation during the hiring process, please email us confidentially at sherrie@crowstheatre.com.
Download the job description here